Data Flow Map Overview

Comprehensive view of how data flows through NetSuite - from inventory and GL to revenue recognition, currency, and intercompany transactions.

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In This Section

Flow Map	What It Shows
Inventory Flow Map	All physical inventory movements
GL Flow Map	All financial/accounting entries
Transaction Linkage	How transactions connect via createdfrom
Cash Flow Map	Money movement - inflows and outflows
Intercompany Flow	Cross-subsidiary transactions and eliminations
Revenue Flow Map	Revenue recognition, deferred revenue, ASC 606

Data Conversion Maps

Conversion Map	What It Shows
Currency Conversion	Multi-currency, revaluation, FX gains/losses
Unit of Measurement (UoM)	UOM conversions across transactions

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Why Data Flow Matters

Understanding the big picture helps you:

• Debug issues - Trace where inventory went or why GL is off
• Plan integrations - Know which transactions affect what
• Train users - Show how everything connects
• Design reports - Understand data relationships
• Audit transactions - Follow the complete trail

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Master Data Flow Diagram

NETSUITE DATA FLOW OVERVIEW
═══════════════════════════════════════════════════════════════════════════════

                                 NETSUITE CORE
    ┌─────────────────────────────────────────────────────────────────────────────┐
    │                                                                             │
    │  ┌───────────┐  ┌───────────┐  ┌───────────┐  ┌───────────┐  ┌───────────┐│
    │  │ INVENTORY │  │    GL     │  │   CASH    │  │  REVENUE  │  │ CURRENCY  ││
    │  │  LEDGER   │◄─┤  LEDGER   │◄─┤  LEDGER   │◄─┤  SCHEDULE │◄─┤   RATES   ││
    │  │           │  │           │  │           │  │           │  │           ││
    │  │ Qty/Item  │  │ $/Account │  │ Bank Bal  │  │ Deferred  │  │ FX Impact ││
    │  │ Location  │  │ Period    │  │ Deposits  │  │ Recognized│  │ Reval     ││
    │  └───────────┘  └───────────┘  └───────────┘  └───────────┘  └───────────┘│
    │        ▲              ▲              ▲              ▲              ▲       │
    └────────┼──────────────┼──────────────┼──────────────┼──────────────┼───────┘
             │              │              │              │              │
             └──────────────┴──────────────┴──────┬───────┴──────────────┘
                                                  │
                                                  │
    ┌─────────────────────────────────────────────┴───────────────────────────────┐
    │                              TRANSACTIONS                                    │
    │                                                                             │
    │  ┌─────────┐  ┌─────────┐  ┌─────────┐  ┌─────────┐  ┌─────────┐  ┌───────┐│
    │  │  SALES  │  │PURCHASE │  │MANUFACT │  │INVENTORY│  │FINANCIAL│  │ BANK  ││
    │  │ SO→INV  │  │ PO→Bill │  │ WO→Comp │  │ Adjust  │  │ Journal │  │Deposit││
    │  │ Payment │  │ Payment │  │ Assembly│  │ Transfer│  │ Interco │  │Payment││
    │  │ Returns │  │ Returns │  │         │  │ Count   │  │ Rev Rec │  │Reconc ││
    │  └─────────┘  └─────────┘  └─────────┘  └─────────┘  └─────────┘  └───────┘│
    │                                                                             │
    └─────────────────────────────────────────────────────────────────────────────┘
                                          │
                  ┌───────────────────────┼───────────────────────┐
                  │                       │                       │
                  ▼                       ▼                       ▼
         ┌─────────────────┐     ┌─────────────────┐     ┌─────────────────┐
         │  INTERCOMPANY   │     │    CURRENCY     │     │     REVENUE     │
         │                 │     │                 │     │                 │
         │  Linked Trans   │     │  FX Conversion  │     │  Recognition    │
         │  Eliminations   │     │  Revaluation    │     │  Schedules      │
         │  Consolidation  │     │  Gain/Loss      │     │  Deferred       │
         └─────────────────┘     └─────────────────┘     └─────────────────┘

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Transaction Impact Summary

Which Transactions Affect Inventory?

Transaction	Inventory Impact	Direction
Item Fulfillment	Yes	OUT
Cash Sale	Yes	OUT
Invoice (Direct)	Yes	OUT
Item Receipt	Yes	IN
Vendor Bill (Direct)	Yes	IN
Customer Return	Yes	IN
Vendor Return	Yes	OUT
Work Order Issue	Yes	OUT (components)
Work Order Completion	Yes	IN (finished goods)
Assembly Build	Yes	IN/OUT
Inventory Adjustment	Yes	IN or OUT
Inventory Transfer	Yes	Move between locations
Transfer Order (Fulfill)	Yes	OUT from source
Transfer Order (Receive)	Yes	IN to destination

Which Transactions Affect GL?

Transaction	GL Impact	Creates Liability/Asset
Invoice	Yes	A/R (Asset)
Cash Sale	Yes	Cash (Asset)
Customer Payment	Yes	Clears A/R
Customer Refund	Yes	Reduces Cash
Vendor Bill	Yes	A/P (Liability)
Item Receipt	Yes	IRNB (Liability)
Vendor Payment	Yes	Clears A/P
Vendor Refund	Yes	Increases Cash
Inventory Adjustment	Yes	Adjustment account
Deposit	Yes	Bank account
All Manufacturing	Yes	WIP, Variances
Expense Report	Yes	A/P Employee (Liability)
Expense Payment	Yes	Clears A/P Employee
Journal Entry	Yes	Per entry lines (any account)
Intercompany Journal	Yes	Balances across subsidiaries
Currency Revaluation	Yes	Unrealized FX Gain/Loss
Revenue Recognition	Yes	Deferred → Recognized

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Flow Map Quick Reference

Core Flows

If You Need To...	Use This Map
Track physical inventory	Inventory Flow Map
Understand accounting entries	GL Flow Map
Find linked transactions	Transaction Linkage
Track money movement	Cash Flow Map

Specialized Flows

If You Need To...	Use This Map
Handle multi-subsidiary	Intercompany Flow
Understand rev rec	Revenue Flow Map

Data Conversions

If You Need To...	Use This Map
Handle foreign currency	Currency Conversion
Work with multiple units	UoM Conversion

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Next Steps

Start with the most relevant flow for your needs:

• Inventory Issues? → Inventory Flow Map
• GL/Accounting Questions? → GL Flow Map
• Need Transaction Links? → Transaction Linkage
• Cash Position? → Cash Flow Map
• Multi-Subsidiary? → Intercompany Flow
• Revenue Recognition? → Revenue Flow Map
• Multi-Currency? → Currency Conversion
• Unit Conversions? → UoM Conversion